Local Government Purchasing

Achieving Maximum Value
in Procurement Processes

The expectation of efficiency, integrity and high quality standards.

As public procurement is the mechanism through which governments spend the dollars of its constituents, there is an expectation that those processes will be carried out in an efficient way with an attention to high quality standards. There is a myriad of reasons why some agencies fall short of achieving this goal. Public procurement expertise is now a prerequisite to increasing the value of an agency’s ability to contract with private sector providers for goods and services in a competitive marketplace.

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Policy Revisions
Process Improvement
Staff Alignment & Training
Vendor Relations
Performance Based Solutions

Frequently Asked Questions

How often should a Florida Procurement Policy Revision occur?

Generally speaking, local government agencies should be revisiting their procurement policies every 5 years to reflect changing trends in public procurement and the private sector.

How does a Florida Procurement Policy Revision ensure that an agency is achieving maximum value in its procurement process?

If your agency has been using the same process for many years with unsatisfactory results, it may be time to reassess the procurement process to create greater public value. A Florida Procurement Policy Revision can help identify the ways in which the best practices in the field of public procurement can result in a process that brings better value to an agency’s time and financial resources.

Can a Florida Procurement Policy Revision reduce the amount of agency time spent on procurement?

From the inception of a public project, timelines are typically established. If an agency has not been able to adequately meet established timelines on a consistent basis, there can be frustration on the part of staff, elected officials, the public, and private sector partners. Revising the agency’s procurement policies can help identify time-saving measures that can enhance the overall experience of procuring goods and services.

How does a Florida Procurement Policy Revision balance quality and budgetary constraints?

Historically, public agencies agency selected the lowest price on a contracted good or service as away to enhance public value. Often times, low prices come with the cost of unsatisfactory outcomes. A Florida Procurement Policy Revision can help identify ways to balance an agency’s financial constraints and experience favorable outcomes.

How does a Florida Procurement Policy Revision help to better communicate with agency’s stakeholders?

There can often be a disconnect between staff, management, elected officials, potential vendors, contracted vendors, and other stakeholders when there is not a clear and consistent understanding of an agency’s procurement policy. Revising an agency’s procurement policy can help ensure that rules are easy to interpret and implement which result in a more favorable outcome when procuring goods and services.

How does a Florida Procurement Policy Revision increase accountability and transparency in an agency’s procurement process?

It is not uncommon for there to be a lack of trust and transparency in an agency’s procurement process. This can be due to a lack of understanding and/or past mistakes made on the part of the agency. However, stakeholders must feel confident in the integrity of the process to attain optimal results. Each step of procurement should be replicable to help infuse the process with transparency. By revising its procurement policy, all stakeholders can have greater confidence that an agency’s process will lead to a successful outcome.

How does a Florida Procurement Policy Revision incorporate procurement best practices into an agencies existing procurement framework?

Professional organizations such as NASPO and NIGP provide a wealth of resources that can aid in the development of a more effective procurement policy for public agencies. By identifying the deficiencies in an agency’s policies, best practices can be implemented to help increase the value of an agency’s public procurement process.

How does a Florida Procurement Policy Revision impact an agency at the departmental level?

Every department in a public agency must procure goods and services to carry out its work. A revision to an agency’s procurement policy can be helpful time and cost saving measures by identifying where there are procurement deficiencies amongst various department. There isn’t a one size fits all approach that can be implemented to meet the needs of each individual department. The needs of each department can be analyzed and addressed more specifically in a revised procurement policy.

How does a Florida Procurement Policy Revision ensure that an agency meets the legal requirements identified in the Florida Statutes?

An agency’s procurement policy can be checked for legal compliance through a policy revision process. References to state statutes can be referenced into an agency’s procurement policy to demonstrate concurrence.